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Document Controller

Superior, WI 54880

Employment Type: Contract Industry: Oil & Gas Job Number: 21452

Job Description

Per Sé Group has an immediate need for a Document Controller for a leading oil & gas company. The Document Controller will be responsible for the life cycle management of all documentation as a member of the Document Management Team. The Document Controller will be responsible for coordinating daily activities of Document Control to ensure timely delivery of information. Provide training to the Project Management Team and other business unit staff on the application of Document Control standards & Processes & Management System as required.

Daily Responsibilities:

-Control of drawings and technical & non-technical documents stored in Document Management System DM- Tech Docs/HDMS, JPI & SharePoint

- Act as main point of contact for external contractors for providing support and compliance of document management procedures and standards

-Assists in training new users on information management software/ Management System and Document Control Processes & Standards. Collaborate with internal stakeholders and team members to identify and change current processes for more efficient working activities

-Writes and maintains work instructions for Document Management activities as required

-Review and quality check incoming drawings packages to ensure all required drawings/technical documents are received contain accurate information and are checked-in to DM-Tech Docs

-Identifies difficulties and inadequacies related to data/ file management at Husky and proposes amendments to the same

-Ensure current revision of all drawings/ technical documents are available, issued and tracked to external engineering contractors and Husky internal drafting groups (For Superior-Rebuild Project)

-Assists in day to day Document Control function/ Attend stake Holder meetings/ Maintain MOM as required

-Manages offsite storage information - ensuring all information is prepared, transferred and retrieved in accordance with guidelines. Work closely with Project team & EPPM DC manager

-Maintain control of master copies of drawings, Redlines and technical document issued to internal/external users during Construction Phase. Support Facility and Operations document control to ensure drawings are maintained and modified as required and current revision availability. Help with the final turnover/ quality check of documents in the system as required during and the end of the project.

Position Qualifications

-5+ Years' Experience with the management of document/ records management program

-Knowledge of information management systems, such as Livelink and SharePoint

-Understanding of revision control and review I approval process

-Ability to work independently at a task as well as collaboratively within a team and with others outside the formal organization

-Exceptional analytical and problem-solving abilities with high level of attention to detail

-Ability to periodically travel

-Able to work in a Team and independently with changing priorities and deadlines

-Experience within or exposure to the Oil and Gas Industry.

Job Type: Full-time, Contract


Valerie Schiavon

Val came to Per Se with a background in sales and customer service, allowing her to build lasting relationships with her candidates and quickly proving she has always been a “people person.” Her warm and outgoing personality provides for the best possible experience for her candidates, ensuring they always feel comfortable in their new roles. She is best known for being a trusted confidant to job seekers and helping them find the right job opportunity they are looking for. 

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